Council Meeting Minutes - July 12, 2011

Grace Community Church

Council Meeting Minutes

7/12/11

Attending: Jim Cross, Chuck Baker (Elder rep.), Blain Harris, Tim Howard, Pastor Dave Bertolini, Daniel Porter, Angela Stockdall & Susie Futrell.

Dave opened in prayer.

June minutes were approved.

Old Business

Annual Church Budget

Budget committee meeting following council meeting 7/12 to review and finalize 2011-12 budget.

Preschool

GaGa pit location was staked out and approved by council.

Property Clean-Up

The blocks were removed on south side of modular by Dick Sharp. He purchased the blocks for $1 each and removed them. Myron Kliewer’s small group will be working on leveling that area as a service project.

New Business

Church Bus/Van

Council discussed routine maint/repairs that need to be performed on the church bus. This needs to be done before the Montana team departs. An appt. was made for 7/13 with Joe Hayward Ford.

Action: Council approved Pastor Dave to spend up to $1,000 on bus maintenance and repairs.

Building Maintenance

Thermostats –

Daniel asked if he could work on figuring out the thermostats located in sanctuary and out buildings to improve our energy efficiency. Council approved.

Youth House –

James Futrell is going to begin prepping the youth house for painting. He expects to be done by first week of August. Susie was pleased that Van Well is donating the paint to James!

Chuck Baker reported that gutters will be replaced on youth house at a cost of approx. $350.

Work Day –

Chuck reported that work day on 7/5 was a success!

Fellowship Hall Updates

Fellowship Hall was emptied of old pews and piano in preparation for remodel.

Chuck Baker reported that project officially started today with engineering and permits underway.

Asbestos - from floor and ceiling is being removed started 7/17.

Kitchen – this portion of remodel will be completed the fastest.

Bathroom - The bathroom off FH will be basic and handicap accessible.

Fencing - They will be removing the cyclone fence near old ramp.

Mural - Diane Hooper volunteered to paint the mural that will be on the east wall (by Shot of Grace).

Wall Treatment - Chuck was able to reduce some costs by changing the wall treatment saving approx. $7,000.

Scheduled completion Sept. 7^th.

Action: Chuck will continue to work with contractor and designer to keep costs down and project on schedule.

Loan (Jim Cross)

Jim presented an option for lending through Citizens Bank. Citizens Bank would leave our application in place and re-open our line of credit. Current balance is approx. $35,000 (current rate 4.25%) the bank proposes to raise line of credit to $135,000 (new rate 6.5%). The fast closing would cost $683 (a significant savings). Jim will be taking in the loan paperwork on 7/13. Much discussion was had about the savings of interest to shop around to different lenders etc.

Action: Jim will do some checking with other lenders to find out if we can get a better rate. Also, he will be calculating amortization schedules to aid in this process.

Tim closed in prayer.

The next meeting is August 9^th, 6:30pm in Building a, rm 2.