Council Meeting Minutes
6/14/11
Attending: Jim Cross, Chuck Baker (Elder rep.), Blain Harris, Tim Howard, Annette Anderson, Pastor Guy Basso, Daniel Porter.
Daniel opened in prayer.
May minutes were approved.
Pastor’s Update
Pastor Guy shared that both he and the Elders are pleased at the unity we are experiencing within our church. Along with Pastor Guy, the Elders are engaged in ongoing discussion about the selection and training of future Elders from within our congregation.
Pastor Guy updated Council on his upcoming trip to Pucallpa this fall. He shared about his and Yvonne’s plan to train pastors in an organized event, working alongside both Food for the Hungry and the Kid’s Alive organizations.
Both Pastor Dave and Pastor Guy are planning their fall preaching schedules. They are also working together to devise a plan to connect with Small Group leaders, as well as decide on what Small Group material/books might be most effective and relevant for the upcoming year.
Financial and Budget info
Annual Church Budget
Council discussed the annual church budget process and approved the formation of a separate committee, which will work with the staff to solidify a detailed operational budget for the upcoming fiscal year.
Action: Jim Cross will scrutinize the staff’s incoming budget worksheets and remaining fund balances, while Daniel Porter analyzes the financial forecast.
Action: The Budget Committee will meet in early July to get financial figures out to the congregation before the August 21st Congregational Meeting.
Preschool
Grace Christian Preschool is prepared to transfer their profitable funds from this past school year, over to the church.
The preschool has requested that a portion of their profits be used to build a GaGa Pit, with the Pit being shared by all ministries. Council discussed the size and location of the GaGa Pit, preferring it to be located near the playground. Glen Thorsen has offered to help with the construction process.
Action: Council approved the purchase and construction of a GaGa Pit, subject to placement approval.
Staff Pay Raises
Pastor Guy appealed to Council for a pay increase for Pastor Dave, whose wage has been flat for years. Council discussed where this money might come from, and how to prioritize the funds to both bring Pastor Ben into official full time status, and increase Pastor Dave’s pay.
Action: Jim and Daniel will take these issues into consideration as they work with the Budget Committee on the details of next year’s budget.
Maintenance Issues
Leaky Faucets
Scott Chapman has requested that three leaky faucets in the building be fixed.
Action: Chuck Baker will repair/replace the leaky faucets.
*Note—The mop sink, where one of the leaks is located, may require the attention of a plumber. Chuck will further assess this area and move forward as needed.
Money Box
Council is very pleased at Pastor Dave’s solution to our security issues regarding cash management for ministry events. Council approved the created moneybox as a resolve for these issues.
Prayer Ministry
Tim Howard shared with Council about his recent visit to Valley Life Church’s Prayer Chapel.
The concept of having a private room, located near the church sanctuary, appeals to our Prayer Ministry team as they consider the privacy needs of the congregation.
Pastor Dave and Tim creatively suggest that we construct our own Prayer Chapel in the location of our current Church Library, noting that Susie Futrell intends to relocate the Library to a more appropriate location. Tim shared his detailed plan for the simple construction of a private, soundproof room, including the dimensions and his vision for interior furnishings.
Action: The plans for constructing a Prayer Chapel are pending a suitable location for the Library. Tim will talk to Susie Futrell and bring his findings to the next Council meeting.
Round Table
Sign Language Interpreter
Pastor Guy shared with Council that our Sign Language Interpreter ministry will soon cease to exist as a result of Fred’s death, and the fact that the original intentions for this ministry never fully developed.
Council is reasonably confident that the local deaf community has access to the wonderful resources of the Salem Alliance Church, and is open to future discussion about this ministry.
Fellowship Hall Updates
Chuck Baker presented to Council the pricing details for the Fellowship Hall improvements, from two different contractors.
Much discussion was had about the choice between an interior wheel chair lift and an exterior one. Based upon both cost and convenience of access, Council decided that the best solution for our church ADA needs is an interior lift.
Additionally, Council discussed our two contractor options. Based upon pricing, presentation, and our positive history with them during our sanctuary remodel, Council decided to move forward with CD Redding.
Action: Chuck will make contact with both contractors to let them know of our decision. He will then move forward with the process of signing contracts and developing a firm plan with regard to cost and dates for the actual remodel.
Action: Jim Cross will negotiate a $100,000.00 line of credit with Citizen’s Bank for this project.
Action: Chuck will work to empty the Fellowship Hall of the church pews and the old piano.
Action: Chuck will discuss with CD Redding some basic improvements for the restrooms on the main level, which are not part of the current bid.
*Note—the downstairs drinking fountain will likely work as an ideal replacement for the upstairs drinking fountain.
Technology Improvements
Daniel informed Council of the need to replace two of our four current projectors, which are now eight years old. The two new projectors will be used for the sanctuary screens, with the two remaining projectors to be used on the back wall (for the worship team) and in the Fellowship Hall. The total cost for the new projectors will be $3000.00-4000.00.
Additionally, Daniel plans to install a total of seventeen speakers to be mounted in the ceiling of the Fellowship Hall, at a cost of about $1000.00.
Action: Council approved Daniel to move forward with the necessary tech purchases.
Property Clean-Up
Myron Kliewer’s Small Group would like to clear, mow, and level-up the church property, on the side of the mobile classroom. Dick Sharp has asked to have the 132 cement wall blocks that are stacked in that area.
Action: The church will sell the cement wall blocks for $1.00 ea, to be hauled away at the buyer’s expense. Dick Sharp will be given first option.
Blain closed in prayer.
The next meeting is July 12th, 2011, from 6:30 – 8:30 pm in the Conference Room.
No comments:
Post a Comment