12/14/2010
Attending: Chuck Baker, Guy Basso, Dave Bertolini, Jim Cross, Susie Futrell, Bob Herndon, Kristie Taylor, Angela Stockdall
Guests: Brian Richards, Scott Chapman, Tim Howard
Chuck opened with prayer.
November minutes were approved.
Presentation
Scott Chapman and Brian Richards presented the services of ServPro and requested that the church make an investment in response tools such as wet floor signs, etc. A request was also made for the church to give a deeper consideration for emergency preparedness and consider developing an emergency plan and possibly even running some mock emergency drills. ServPro offers emergency preparedness classes, and they provide cleanup and restoration services after damage does happen (water, fire, smoke, violent crime). They are on-call to respond 24/7. They can also provide general cleaning such as carpet cleaning and post-construction cleaning.
Agreed: It would be good to put a general emergency plan in place and involve our insurance agent for input. The Council decided that a small workgroup would convene to draft a plan, but it will be tabled until after the first of the New Year when the new Council members are on board.
Safety note
There is a divot in the east sidewalk which is a tripping hazard and needs to be filled.
Insurance
Church Mutual Insurance is up for renewal in Oct. 2011. An appraiser has visited the property to do a valuation, and we have been told that taxes may increase next year.
Pastors’ Guy’s Updates
§ Pastor Guy wrote to Diego twice.
§ The congregational meeting is this Sunday. Ministry reports. Blain Harris and Daniel Porter will be nominated as members. Tim Howard will be nominated as Moderator. Annette Anderson will be nominated as Secretary.
§ Jan. 2 will be a communion service.
§ Matthew and Theresa Hicks joined the church membership.
§ A 90-day Bible reading campaign will begin in February. A Sunday school class and sermon series will run concurrently to support the campaign.
§ Pastor Guy will be finishing his sabbatical time during the full month of January and the first week of February.
Pastor Dave’s Updates
The church has begun a new outreach effort with Outreach.com. A welcome postcard is automatically sent to anyone moving to homes within a 5-mile perimeter of the church. Dutch Bros. is partnering with us to put a $3 coupon on the postcard. Outreach sends the church a list of the names on a monthly basis. Cost is $.70 per card, and the cards will outline general church information.
Vehicle Policy
A draft safety checklist was reviewed. The list is likely something we would use for a quarterly maintenance check.
Church Mutual insurance has provided Jodie with a form to complete for each potential driver of the church van. Jodie will submit these forms to the insurance company which will conduct background checks and decide who is valid to drive church vehicles based on insurance requirements.
ACTION: Dave will identify someone to put together a short driver requirement list such as watch video, review safety inspection checklist, complete the driver request form for Jodie to submit to insurance, familiarize themselves with the vehicle function (lights, emergency brakes, etc).
Equipment Check-Out Sheet
A draft check out sheet was reviewed and approved for use whenever items or equipment are borrowed from the church for personal use. It was suggested that “checked out by” be added. Once added, the sheet is approved. They will be kept in the office for use.
Anyone on staff could potentially check-in the items if they are willing to assess the condition and sign it in on the original check-out roster.
Capital Projects Updates
Budget – Jim provided an updated budget for review.
Denise, the interior designer, will help coordinate the bid collection from contractors and will soon provide the church a recommendation and bid for re-design of the interior.
The budget needs have changed for the overall project, and the approval for the amended budget will be put up for membership vote during this week’s congregational meeting.
Interior update activities – We will likely need 4-6 weeks to complete the updates. We will move forward with starting the update activities as soon as possible.
ACTION: The hot water heater downstairs is leaking and needs to be replaced. Council approved the replacement, and Bob will proceed with it.
ACTION: The drinking fountain also needs to be replaced. Chuck is looking into price options.
Congregational Meeting December 19
The meeting will be in Room 2 of Bldg A.
Pastor Guy will facilitate.
The meeting will be limited to one hour, 11:00 – 12:00.
Agenda will include ministry leaders’ reports, ballot votes for Council nominees, and a vote for an updated facility refreshening budget.
Budget Review
The budget activity was reviewed. We are currently running behind budget and will continue to closely monitor activity.
Escrip
All Escrip donation designations through Safeway ended as of November 1. Anyone wishing to designate a portion of their Safeway purchases to be given back to
Council Membership
Council wishes to extend a huge thanks to Bob Herndon for his faithful service on Council for the past 2 years! This was his last meeting.
The next council meeting was set for Jan. 11 at 6:30 in the Conference Room.
Kristie closed in prayer.
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