Council Meeting Minutes
4/12/11
Attending: Susie Futrell, Chuck Baker (Elder rep.), Blain Harris, Tim Howard, Pastor Dave Bertolini (Staff rep), Annette Anderson, Pastor Guy Basso, Daniel Porter, Angela Stockdall, Paul Trahan (guest).
Blain opened in prayer.
March minutes were approved.
Pastor’s Update
Pastor Guy
Pastor Guy has been spending time with families within our congregation who are experiencing illness and financial crisis. He asked that Council continue to support these families in prayer.
He reported that preaching in conjunction with The Bible in 90 Days program has been interesting, and that the most recent Connections 101 class was uplifting and well attended.
Additionally, he’s been facilitating the details of our upcoming Baptism Service (Palm Sunday), as well as preparing for Easter services.
Pastor Guy also shared that the Elder Board is prayerfully considering the selection and training of future Elders. Details will be forthcoming once decisions have been made.
*Note—Peru 2012: Mike and Susy Moore are planning another short term, team mission trip to
Pastor Dave
Pastor Dave has been busy managing the details of several special services.
Palm Sunday: 9:30am Kids’ Parade & Baptism Service
5:30pm All church Community Potluck (Fellowship Hall)
6:30pm
Good Friday: 6:30pm Worship & Communion Service (testimonies)
Easter Sunday: 9:00am Worship Service
10:00am Coffee & Special Refreshments
11:00am Worship Service
Bus Safety Form Update: A modified Bus Driver Safety Form copy was handed out to Council for review. Council will notify Dave within one week to make any additional form changes or edits.
Action: Dave will distribute copies of the finalized form to all Ministry Leaders and approved drivers.
Marriage Seminar Update: Pastor Dave reported that the latest GCC Marriage Seminar was attended by 28 couples. He described it as a fantastic time.
*Note—this year’s Father/Daughter Dessert has changed status from postponed to cancelled, due to the upcoming Fellowship Hall updates.
Church Improvements
Construction
Paul Trahan of JW Fowler Inc. presented the Council with a preliminary draft plan and tentative financial proposal for the exterior/interior construction improvements. Council discussed many of the details with Paul in an effort to solidify the plans and prepare a presentation for the congregation.
Action: Paul is working on a few additional bid details and will deliver these to council asap.
Paul suggested that now may be an optimum time for the Church to work with our neighbors and the City of
Action: With the help of Paul Trahan, Chuck Baker will act as church liaison in communication with the City, regarding this project.
Fellowship Hall Design
Angela Stockdall shared with Council a proposed color board that our interior design team has put together, including color choices, fabric swatches, surface material options, and a carpet sample.
Council discussed the aesthetic components of the design detail while keeping the multi-purpose usage of the room, future church growth, and safety in mind.
Action: Council approved Angela to order a multi perspective artist rendering of the proposal, from Dunham Graphic Design, to present to the congregation at a cost of $500.00-$800.00.
Action: Angela will continue to communicate with the design team and will keep Council posted regarding the status of pending decisions.
General Maintenance
Water Fountain
Chuck Baker shared that our current water fountain has a recall notice. Due to its age, and the fact that that the company we originally purchased it from is no longer in business, we’re responsible for its replacement.
Action: Chuck will continue working towards a obtaining a replacement unit, at the cost of $550.00. He’s hoping that we’ll be able to install it ourselves and save on the additional expense of a plumber.
Light Fixtures
It was brought to Council’s attention that some of the Church light fixtures are a hodge-podge mixture of marginally effective units. Chuck Baker would like to replace several fixtures with 42w fluorescent box bulb units.
Action: Council approved Chuck to purchase and replace 5 fixtures at $45.00ea.
Broken Sewage Drain
Chuck Baker informed Council that there is currently a collapsed tile sewage drain 3ft. beneath the asphalt of the Church parking lot.
Action: Council approved a plumbing bid of $3387.00 to fix the drain. The new drain will be RV compatible (and professionally installed, unlike the previous one), which will make an excellent clean out spot in the future.
Vacuum Cleaner
Ongoing Council conversation continued about the Church vacuum cleaner needs. Chuck reported that a new Miele canister vacuum was recently purchased to replace the former, worn out model.
*Note—Per Chuck’s research, Council is concerned about the abuse of our Church vacuum cleaners. Ministry Leaders should be aware of who is using Church equipment and how it is being treated.
Tables
Council discussed the current lack of vigilance over the borrowing of Church tables and agreed that plastic tables should not leave the building.
Action: Dave will work with
Mice and Birds
Council discussed the ongoing building invasion of mice and birds.
Action: Chuck will continue to set traps and take care of pest problems
Church Budget
Daniel shared that Church finances are right on track, with the overall budget slightly ahead of forecast.
Daniel specifically pointed out that the fund for office supplies is currently way over budget. Several other funds were examined also, with the discrepancies explained.
Action: Dave will have Jody and Tara examine their records to find out the reason for the office supply budget discrepancy. Dave will report their findings to Council next month.
Roundtable
Cash Management
Daniel Porter challenged the Church’s current lack of process for receiving and dispensing money as it flows through random ministry events. He pointed out the potential vulnerability to this haphazard function, and how this can be greatly reduced with the implementation of a secure intake procedure.
Action: Dave will work with Jody and the Ministry Leaders to develop a procedure. He will present this to Council at the next meeting.
Pastor Dave closed in prayer.
The next meeting is May 10th, 2011 from 6:30 – 8:30 pm in the Conference Room.
