Council Meeting Minutes
1/11/2011
Attending: Dave Bertolini, Jim Cross, Kristie Taylor, Angela Stockdall, Tim Howard, Kristie Taylor, Blain Harris, Daniel Porter
Kristie opened with prayer.
December minutes were approved.
Welcome to our new members – Tim, Blain, and Annette! Annette was unable to attend this meeting.
Pastor’s Updates
The “Crazy Love” series is going well. The feedback has been very positive.
A “Bible in 90 Days” challenge will run from mid-Feb. through June 5.
Pastor Guy and Yvonne are doing well in
Bob Herndon stepped down from being the primary grounds/maintenance contact but has agreed to continue helping until someone is found to replace him in this role. Scott Chapman has been reporting to Bob for the janitorial duties. Dave will assume the supervision of the janitorial staff. Council had discussion about the grounds and maintenance coordination and agreed that it’s ideal if the person in that role is also someone who sits on Council. Chuck volunteered to be a point of contact at least through the summer or until his Council term is complete.
Capital Improvement Updates
Chuck had further phone conversation with Denise, the interior designer. She has recommended some flooring options for the fellowship hall. She made some recommendations for local contractors for some of the work.
The planned capital improvements are addressing functional, safety, and aesthetic needs. Council would like to communicate the needs and purposes of these updates to the congregation more clearly. It was also agreed that the capital improvement activities should include work on the handicap ramp in back as well as the technical equipment and functionality for overflow and events. Angela agreed to work with Denise on color choices and may include a few others for preference input. She will also look into getting some quality artist renderings of the project vision.
Action: Chuck will contact Denise again and start getting some of the update activities scheduled. Timeframes will be communicated to Pastor Guy and Pastor Dave so they can begin presenting the vision and project scope. Design suggestions will also be forwarded to Angela so she can talk with an artist to possibly prepare a visual presentation of the planned updates for display.
Note: It would be desirable to replace the switch panel and install some dimmable ballasts. Council would like Denise to consider rebates currently available through Energy Trust of Oregon when selecting lighting and fixtures.
The water heater did get replaced in the basement.
There is a cracked window in an upstairs preschool classroom. Repair has been scheduled.
The water fountain is currently functioning; however we cannot get replacement parts for it any longer.
Action: Chuck will get some bids for replacement of the water fountain.
The new exterior cross has been made, and the building is wired for the lighting. Council agreed to ask Bob to finish the installation of the cross.
Budget
The capital improvement budget was discussed, especially in light of the feedback received in the congregational meeting. The line of credit is available, but Council agreed to exercise caution in incurring debt and would like to see about funding the update activities without utilizing credit. We can identify some operating cash to use toward the immediate costs and would like to ask for targeted giving from the congregation to make up the rest.
Jim provided an overview of the church budget activity. Giving was slightly ahead for this month, but our overall budget is still a bit behind for the year. About 24 households are making up about 50% of the total giving budget.
Emergency Action Plan
There was further discussion about the presentation of ServPro services from the last meeting. It was decided that Council will not convene a workgroup to develop an emergency plan as previously discussed. There was consensus that our current emergency contacts are known by Council and office staff, and ServPro’s phone number will be kept on file as needed. If special equipment or signs need to be purchased, the requests will go through normal channels for approval.
Driver Requirement List and Van Seats
Kerry Hanson has agreed to help develop a driver checklist as well as a quarterly maintenance checklist. We have a couple of volunteers who have agreed to do the regular maintenance on the church van. Jodie will use the checklists and develop the official forms. A list of approved drivers is currently being compiled, and Jodie is working with Church Mutual and Charisa to work out a process for background checks.
Action: Dave will bring the draft checklist to the next meeting for final approval.
Pastor Ben has requested that the wheelchair lift be bolt secured in the van to be able to add more seating (convert from 12-passenger to 15-passenger). If/when we need the lift, it can simply be unbolted and the seats removed.
Council approved Kerry to obtain price quotes for the added seats and will report back to Council for final approval.
Roundtable
Tim and Annette need to be added to the
Action: Jim will send the web link to Annette to submit the change before the next meeting.
This is Kristie’s last meeting as her 2-year term has concluded. Tim will assume the Moderator role at the next meeting. Annette will assume the Secretary role at the next meeting.
Tim closed in prayer.
The next meeting is February 8, 2011 from 6:30 – 8:30 pm in the Conference Room.
