Grace Community Church Council Meeting
10/7/2010
Council meeting was called to order by Mike Moore. Other members in attendance were; Chuck Baker, Guy Basso, Jim Cross, Susie Futrell, Bob Herndon, Angela Stockdall, Kristie Taylor and Chris Flaming. Susie opened with prayer.
Pastors Update:
· Pastor Guy announced he would be taking his sabbatical during the month of October.
· Pastor Guy informed the Council of the Elder approved staff changes that went into effect October 1, 2010. These included:
o Tech Team Leader and Adult Ministry positions were eliminated.
o Daniel Porter has agreed to assume the Tech Lead Duties
o Pastor Dave assumes the Adult Ministry Programs as part of his responsibilities within his new Job Description.
o Pastor Ben will add the College ministry to his responsibilities
o Bryan Luker will become a paid Worship Co-leader
o Jodie’s hours were increased some in order to will provide Administrative Support for the Pastors.
· Council listened to the Elder changes and reviewed the impact on the GCC annual budget.
o All changes were effectuated with a modest monthly savings to the GCC Budget.
o The Elders requested the Council consider the monthly savings amount be given to the Senior Pastor’s retirement account.
o Chuck Baker, as elder, moved for the council to accept these changes, motion received second. Discussion followed about roles and responsibilities of Elders and Council.
o The Council passed the motion and Jim Cross will make the necessary adjustments to Pastor Guy’s retirement account.
Council Request to Elders
· Mike requested that the elders discuss and decide on the future of Grace Community Churches ministries in Ventanilla and Acho Mego, Peru.
o What will happen with our sponsored children in Peru when Food for the Hungry pulls out at the end of the year?
o Should the GCC membership continue or stop supporting their sponsored children?
o The Elders need to get the answer as several members of the congregation have brought up the subject.
o Peru is a significant budget item and Council requests the Elders make a decision on the future of our mission to the communities of Ventanilla and Acho Mego in Peru.
Capital Improvements
· Significant progress has been completed
o Painting is finished except some small touch ups being made.
o Gutters had to be added on the lower area of the building.
o The modular’s exterior siding was replaced on the east and south sides. This needed to be done for structural integrity. It still needs new roof.
o Bob H, Chuck B and Jim Cross are to complete before the next Council meeting a reconciliation of all invoices and open bids to the budget. We believe we are still on track, but this needs to be completed to confirm our beliefs.
o Bob H is getting bids on a new cross to replace the wooden cross on the front of the building. Options are a new wooden one or a metal one. Either choice will be lighted. The Council was unanimous in preferring a metal mock up that Bob brought as an example. He will get bids on the two options.
o Next Phase, starting in November will be to focus on the Fellowship Hall. Sam Yost has been contracted to do this work. This will include:
§ New carpet
§ Improved lighting
§ New ceiling lowered with acoustic tiles with part of the beams still showing.
Options were discussed about how to brighten up the dark paneled walls, from paint to new drywall. The use of drywall was questioned because of the use the room gets as play area for the preschool. It was thought that drywall would be easily damaged. Bob will gather information on options and relay it through email to the council members.
| Budget Element | Estimated | Completed | Over / (Under) |
| Replace Rotted Glue Lam Board | 11,875 | 18,437 | 6,562 |
| Soffit Repairs | 1,600 | -0- | (1,600) |
| Church Exterior - Painting | 15,100 | 12,200 | (2,900) |
| Men’s Restroom Refurbishment | 1,918 | | |
| Women’s Restroom Refurbishment | 1,555 | | |
| Church Sign | 35,000 | | |
| Stage Lighting | 4,500 | | |
| Trees | 1,800 | 550 | (1,250) |
| Fellowship Hall & Foyer | 14,475 | | |
| Master Planning | 25,100 | | |
| General Contractor/Project Mgr | 9,850 | | |
| | $122,773 | $31,187 | $812 |
· So far, improvements have been made using existing cash reserves without using line of credit.
· It was decided by council to keep six to seven weeks of operating capital in cash reserves before we would exercise our line of credit.
Council Membership
· The Moderator replacement for Mike Moore has not been identified. Mike is working with the Elders on transition plans
· Two other Council members, Kristie and Bob H, announced they will have fulfilled their required time on Council in January 2011 and both intend to resign their positions at that time.
Other Business
· There was discussion on what to do with the extra old metal chairs. They are becoming a storage problem. Also, discussed was the loaning out of the good chairs and tables. There have been some problems with this in the past, and a policy for this needs to be initiated. Bob will get with Tara and a policy will be set up for checking out items. The Policy will be brought to the next Council meeting for review.
Next council meeting was set for 11/9/2010. The Council will be meeting on dates that allows Pastor Dave to attend without compromising his class schedule. It was moved, seconded, and passed to adjourn. Kristie closed in prayer.
Respectfully submitted,
Chris Flaming, Council Secretary
